STATEMENT AND PURPOSE
Ometz (“OMETZ”) respects and upholds an individual’s right to privacy and to the protection of his/her personal information. OMETZ is committed to ensuring compliance with applicable privacy legislation.
IMPLEMENTATION
Accountability
OMETZ is accountable for the personal donor, client, volunteer and employee information under its control. OMETZ has appointed a privacy officer (the “Privacy Officer”) to be responsible for the organization’s compliance with this Policy.
Purposes for collection, use and disclosure
OMETZ collects and uses personal information about donors for the following purposes:
- Issuing tax receipts;
- Thanking donors for their contribution and support;
- Inviting donors to continue to support the organization;
- Identifying donor preferences;
- Communicating information about our programs and services.
- OMETZ collects and uses personal information about clients for the following purposes:
- Assessing client needs and providing for these needs;
- Determining service eligibility; and
- Communicating information about our programs and services.
- OMETZ collects and uses personal information about volunteers for the following purposes:
- Thanking volunteers for their dedication and support;
- Inviting volunteers to continue supporting the organization;
- Identifying volunteer preferences;
- Dealing with medical/emergency situations when necessary; and
- Communicating information about our programs and services.
- OMETZ collects and uses personal information about employees for the following purposes:
- Issuing pay cheques;
- Providing benefits to employees; and
- Dealing with medical/emergency situations when necessary.
OMETZ identifies the reasons for collecting personal information before or at the time of collection. If any new purpose develops, OMETZ will obtain individual consent before using the personal information for this new purpose. Purposes are limited to what a reasonable person would expect under the circumstances.
Disclosure of information to third parties
The only circumstance under which personal information may be disclosed to third parties is for the fulfillment of any purposes identified above, or as required by law. If personal information is disclosed for the fulfillment of any purposes identified above, OMETZ will ensure that appropriate security undertakings, such as confidentiality clauses in contractual agreements, are employed to protect the transfer and use of personal information. OMETZ does not sell, trade, or rent information to third parties.
Consent to collection, use, and disclosure for clients
In certain circumstances (i.e. request for service) OMETZ will assume consent to the collection and use of personal information. OMETZ will always seek consent when disclosing personal information to a third party, unless required by law. Consent may be withdrawn at any time, subject to contractual or legal restrictions and reasonable notice.
Consent to collection, use and disclosure for donors, clients, volunteers and employees
In certain circumstances (i.e., making a donation, agreeing to the terms of employment or volunteering) OMETZ will assume that consent to the collection, use, and disclosure of personal information is implied unless notified otherwise. Consent can be withdrawn at any time, subject to contractual or legal restrictions and reasonable notice.
Limiting Collection
OMETZ collects donor, client, volunteer and employee personal information only for the purposes identified above.
Limiting Use, Disclosure, and Retention
OMETZ does not use or disclose personal information for any purpose other than those for which it was collected, except with consent or as required by law.
Personal information is retained only as long as is necessary for the fulfillment of the purposes for which it was collected, or as required by law or best clinical practice. Guidelines are in place for retaining and destroying personal information.
Accuracy
OMETZ will make all reasonable efforts to ensure that personal information is as accurate, complete, and current as required for the purposes for which it was collected. OMETZ will correct any personal information if its accuracy and completeness is challenged and found to be deficient.
Openness
OMETZ regularly reviews its privacy practices and may amend the policy from time to time. If substantial changes are made in the way OMETZ uses personal information, a notification will be placed on the website – www.ometz.ca | 
